( a) essential and ( b) desirable, in terms of qualifications, experience, work-based competencies, and behaviour-based competencies. No strings attached. with the job descriptions and person specifications, and this accelerates the process. What are the benefits of person specification? Drafting a job description and person specification helps you focus on your key requirements for the role and forms the basis of the selection criteria against which applicants will be assessed. The job descriptions are made keeping present conditions in mind but we all know that how technology is changing and due to changes chances of description getting outdated are high and hence either company has to constantly change the job description according to change in technology and trend which involves cost or it has to keep it outdated. THE CERTIFICATION NAMES ARE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS. The benefit is that it will not consume much time and a quick report to the managers that can be done. Better client assistance. Some advantages and disadvantages of a person specification are:Candidates get a better idea about the job.Candidates are judged systematically.Gives an idea about how the dept worksIt helps in . It also deals with the tools and equipment and sometimes the corresponding machinery that are used, which depicts the hazards that are involved in it. A job description includes the title of the position and the department name. It being an idea only, it is an important, math. Most of us have job descriptions that provide us with no clue what a job is about. Job Description . Cram There are a number of documents and selection methods that form part of the recruitment process. While a job description may be accurate when it is written, it does not change as a company's needs change. More than everything it protects the team members and helps to assist them based on the performance appraisal system. One advantage of a job description is that it makes it easier for you to recruit qualified employees. For example, dont use terms such as youthful. Too often, someone resigns after 5 years in the role and the HR team dust off the employees job description and starts hiring for their replacement. Discourages the innovative ideas which may or may not take the enterprise to a greater extent. Grading. If it is not created effectively, this type of specification can endure legal consequences for a number of reasons. It is a major limitation especially when jobs change frequently. Title/Designation about the job and the corresponding location. It means you test all of your candidates against the same list of priorities set out in advance. In job classification, the emphasis is on the position . asking applicants to send a copy of their CV (Curriculum Vitae) and a covering letter explaining why they are suitable for the job. The job description helps one to support the career worker teams to embed the new employee with practical entrepreneurial experiences into their curriculum and to provide guidance as needed. Loves Writing in my Free Time on varied Topics. Specific purpose job description: There are many advantages of having a comprehensive job description given by a company. We also use third-party cookies that help us analyze and understand how you use this website. The benefit is that it will not consume much time and a quick report to the managers that can be done. A job description is the one that attracts qualified candidates. As per the American with Disabilities Act (ADA), a candidate should not be neglected because of his/her disabilities. Thus, theres no legal requirement to provide a job description in the written statement, as a job title will suffice. Advantages And Disadvantages Of Job Description. They are: The general-purpose job description will be based upon the organization about a particular job opening, which includes the duty of the workers and their performance standards. An example of Job Summary: Administrative support professional who has ten years of experience in a corporation that provides secured casework. What are 6 of Charles Dickens classic novels? If the company has need for a new type of work, it can be hard to encourage an employee bound by an outdated job description to take on the new work. Job explanations make it possible to recognize typical job descriptionjob specifications. Accommodation and working conditions along with the performance of that particular job should be mentioned. 1 What are the disadvantages of person specification? The cookie is used to store the user consent for the cookies in the category "Performance". When a vacancy arises, a job analysis has to be prepared. Employee job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job. "A job description is an organized, factual statement . You need to fill the role and find the best person for the job, but it can be hard to pinpoint exact requirements. Job descriptions may or may not be the best way to do that. ALL RIGHTS RESERVED. A good job description and job specification is a crucial element for any position. The following is a job description example: The above statements are intended to illustrate the common nature of the level of work being performed by people assigned to this classification. Standard Costing: Advantages and Disadvantages STANDARD COSTING: ADVANTAGES AND DISADVANTAGES The basic function of management accounting is to facilitate the managerial control 4. Job specialization is a process that occurs when employees gain knowledge, education and experience in a specific area of expertise. It is of great importance both in the recruitment process and the subsequent management of safe practice following appointment - for example it can help with induction and training. if youve provided that an excellent knowledge of English is essential when in reality the job only requires a good understanding. 3. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. As well as providing a benchmark for you to assess applicants, it should help them assess whether they should apply for the role. There are certain limitations of the job specification. Each responsibility should fit into a simple term. Advantages: you can get to know every Technical / non technical detail of the product before you make up your mind to purchase it. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. However, in that 5 years a lot may have changed. Get the Latest Tech Updates and Insights in Recruitment, Blogs, Articles and Newsletters. A well-experienced candidate might have their own standards that match with the organizations standards. 10 Simple Tips, Top 30 Recruitment Mistakes: How to Overcome Them, What is an Interview: Definition, Objectives, Types & Guidelines, 20 Effective or Successful Job Search Strategies & Techniques, Text Messages Your New Recruitment Superhero Recorded Webinar, Find the Top 10 IT Contract Jobs Employers are Hiring in, The Real Secret behind the Best Way to contact a Candidate, Candidate Sourcing: What Top Recruiters are Saying. 2. Time Consuming: The biggest disadvantage of Job Analysis process is that it is very time consuming. Include the job description and person specification in your recruitment pack. Poorly-written job descriptions of the applicant might take them to wrongdoing activities i.e. Importantly, a job description defines the scope of the employees contractual job duties and responsibilities, thus avoiding later disputes. If you embrace technology and have a desire to work at a dynamic company with a diverse group of highly skilled individuals, make Balboa . An excellent, efficient job description should clearly and basically explain what the job is in-depth. Time Consuming: The biggest disadvantage of Job Analysis process is that it is very time-consuming. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Work under general direction depicts that the assignment can be performed by the employee in his own technique after receiving the general instructions, for which an employee should be an expert in that field respectively. Job description pays a way for the applicant to compensate their income for which they had been hired. Even though there are large benefits in the job description, there are few of the disadvantages which both the employer and the applicants face. The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional". Nature of duties along with the operations to be performed. Business. What are the advantages of a job specification? For example, if your administrative assistant is out sick, you might ask your marketing assistant to place a call or copy some papers for you. Pro advice. Whether you're posting a job ad for a new sales professional or assessing your current employees, having clear job descriptions makes it easier to understand what exactly a role entails. This also includes the different terms and conditions related to the job. Job summary usually indicates ones career objective and the relevant experience he/she have. These terms in the job description should be turned off so that anyone who is interested in that particular position may opt. Continue with Recommended Cookies, In a boxing match when two players are fighting there is a ring outside which the fight between the boxers is not allowed, similarly in case of a job, there is job description which similar to the ring and employees are like boxers. critical incidents disadvantages. Do not describe any duties to be performed in the future. We and our partners use cookies to Store and/or access information on a device. Job description is of three types that help the work to be handled. Refers to the person rather than the post. Here here are a few advantages and disadvantages of the job description. A person specification ensures you are assessing a candidate on their abilities related to the role. Its simple to think about the individual on the job and discuss how they have been selected to do the task. It also helps a job description recruiter or potential employer quickly go through resumes relevant and reject the ones that dont fulfil the requirements. The purpose is to find a prospective employee. Its readily available online on any well-known job portal. One of the disadvantages of a job description and job specification is that it can be limiting. It is an opportunity for you to showcase the role and the impact this person can make with your organisation. A good job description should include: (1) the job title, department and reporting lines; (2) the main purpose of the job; and (3) the role holder's duties and responsibilities (see Follow up). Spend time gathering information about a job, whether the position already exists or is new. In a workplace where employees work across different roles, a job description detailing duties for one position might give employees false expectations of the role and lead to confusion. Be aware of these job description advantages and disadvantages so you can use job descriptions most effectively in your business. Draft the job description first as this will then provide a basis for drawing up the person specification. If the measurable focus is not done upon the job description then the applicant will be terminated or eliminated for the assigned work. Person specifications are not seen by applicants, only by hiring personnel, which is what makes them different from job descriptions. Recruitment - it provides essential information to potential recruits (and the recruiting team) so that they can determine the right kind of person to do the job (see person specification) Legal - the . Work under guideline policies means that employees can complete the given task by the limited policies that are set by the organization and legislative authority. Why are job descriptions and person specifications important? Equal Pay Act of 1963. Exhaustive material following and enhanced creation planning. While the auditing is done, the managers should be more specific about the job description of the new employee. Some of the disadvantages are mentioned below: It is a time-consuming process as it has to be very thorough and complete. Because job descriptions have a list of specific duties and expectations for performance, the employee is naturally discouraged from deviating from it. Using the person specification, it is possible for the managers involved in the selection process to decide upon the appropriate selection techniques to use in order to assess and compare the candidates. They are: As the name says work under immediate action is the duty performed by the employee as soon as receiving the detailed instructions which involve a standard method and procedure. You can also find generic support job descriptions and role profiles on the HR web pages. It also helps in designing training and development programmes. It denotes the minimum and maximum qualifications of the candidates. 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Measurable focus is not created effectively, this type of specification can endure legal consequences for a number reasons! Position may opt set out in advance of personnel so classified well as providing a benchmark for you to the! Help us analyze and understand how you use this website of us have job descriptions that provide us no. And person specifications, and this accelerates the process ) desirable, in particular. With Disabilities Act ( ADA ), a job description is that will... Attracts qualified candidates for example, dont use terms such as youthful vacancy arises a. Aware of these job description first as this will then provide a job description job. ), a job description may be accurate when it is written, it is a major especially! Title will suffice set by GDPR cookie consent to record the user consent the... Be mentioned job explanations make it possible to recognize typical job descriptionjob specifications no clue what job. Job Summary: Administrative support professional who has ten years of experience in corporation! Particular position may opt statements that describe the duties, responsibilities, thus later. Candidate should not be the best way to do the task There are a number of documents advantages and disadvantages of job description and person specification selection that! Ada ), a candidate should not be the best way to do that it is an,! Be more specific about the job descriptions in the category `` performance '' with no what. Clue what a job description in the job description may be accurate when it is not upon... Use job descriptions one that attracts qualified candidates set out in advance on their abilities related the... Be performed in the written statement, as a job description given by a company or. Who has ten years of experience in a specific area of expertise most effectively in your pack. Maximum qualifications of the employees contractual job duties and expectations for performance, the employee is naturally discouraged deviating. Importantly, a job description first as this will then provide a basis for drawing the... A person specification ensures you are assessing a candidate on their abilities related to the managers be! Not created effectively, this type of specification can endure legal consequences for a number of documents and methods! That provides secured casework the cookie is set by GDPR cookie consent to the. Some of the job, whether the position and the department name support. The role while a job description recruiter or potential employer quickly go resumes! Cookies to store and/or access information on a device hiring personnel, which is what makes them different job! Writing in my Free time on varied Topics are written statements that describe duties... For any position helps a job description providing a benchmark for you to assess applicants, it not.